client-report

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Client Report

Workflow

Step 1: Report Parameters

Client name and household
Reporting period: Quarter, YTD, annual, custom range
Accounts: All accounts or specific account
Benchmark: S&P 500, 60/40 blend, custom benchmark matching IPS
Firm branding: Logo, colors, disclaimers

Step 2: Performance Summary

Household Summary:

	QTD	YTD	1-Year	3-Year Ann.	5-Year Ann.	ITD Ann.
Portfolio
Benchmark
+/-

By Account:

Account	Type	Value	QTD	YTD	Benchmark
Joint Taxable	Brokerage
John IRA	Traditional
Jane Roth	Roth IRA
529 Plan	Education
Total

Step 3: Allocation Overview

Current allocation with visual (pie chart or bar chart):

Asset Class	% of Portfolio	$ Value	Benchmark %

Step 4: Holdings Detail

Security	Asset Class	Shares	Price	Value	% of Portfolio	QTD Return

Step 5: Market Commentary

Brief market summary tailored to the client's level of sophistication:

What happened in markets this quarter (2-3 sentences)
How it affected the portfolio
Outlook and positioning rationale (2-3 sentences)
No jargon for retail clients; can be more technical for sophisticated investors

Step 6: Activity Summary

Trades executed during the period
Contributions and withdrawals
Dividends and interest received
Fees charged
Rebalancing activity

Step 7: Planning Notes

Progress toward financial goals (retirement, education, etc.)
Any plan changes or recommendations
Upcoming action items
Next review date

Step 8: Output

PDF report (8-12 pages) with firm branding
Word document for customization
Excel data appendix (optional)

Report Structure:

Cover page (client name, period, firm logo)
Executive summary (1 page)
Performance summary (1-2 pages)
Allocation overview with charts (1 page)
Holdings detail (1-2 pages)
Market commentary (1 page)
Activity summary (1 page)
Planning notes (1 page)
Disclosures and disclaimers (1 page)

Important Notes

Performance must be calculated net of fees unless client/compliance requires gross
Always include appropriate disclaimers and disclosures (past performance, risk factors)
Reports should be consistent across clients — use a standard template
Match the level of detail to the client — some want every holding, others want a one-page summary
Benchmark selection matters — use the benchmark from the IPS, not whatever looks best
Review for compliance approval before first distribution of a new template