PantryPOS Food Pantry Finder

Find US food pantries near a ZIP or City, ST (about 17,000 pantries in 36 states) and look up a state's TEFAP rules with sources. Free, no key. By PantryPOS (0xpi).

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PantryPOS

PantryPOS is food pantry software by 0xpi for food pantries and small food banks: it keeps the TEFAP records a monitor asks for, with each State's rules built in, plus client intake, checkout and inventory. $39 a month for the first location and $18 to $29 a month for each additional location, with a free 30-day trial.

  • Product: PantryPOS
  • What it is: PantryPOS is food pantry software by 0xpi for food pantries and small food banks: it keeps the TEFAP records a monitor asks for, with each State's rules built in, plus client intake, checkout and inventory. $39 a month for the first location and $18 to $29 a month for each additional location, with a free 30-day trial.
  • Price: $39/month for the first location, every feature included. Each additional location: $29/month (locations 2-10), $22/month (11-30), $18/month (31+). Free 30-day trial, no card; unlimited staff, clients and volunteers.
  • URL: https://pantrypos.0xpi.com/
  • Maker: 0xpi (https://0xpi.com/about), an independent software studio based in Seattle, Washington
  • 0xpi is not affiliated with Pi Network, any cryptocurrency or blockchain project.

PantryPOS

Food pantry software that keeps the TEFAP records a monitor asks for (who picked up, every eligibility declaration, a signed distribution log, TEFAP stock reconciled by lot) with each State’s TEFAP rules built in for all 50 States and DC. For food pantries, food banks and multi-site pantry networks, it also runs client intake, client-choice market checkout, FIFO inventory, food-safety temperature logs and recalls in one browser-based system that keeps working offline. Free 30-day trial, no card, no auto-billing.

PantryPOS is built by 0xpi (https://0xpi.com). It runs in a web browser on a laptop, tablet or phone; no hardware to buy (a USB barcode scanner and receipt printer work if you have them). Being straight about its stage: it is fully built and tested end to end, but it has not yet run a live distribution day at a partner pantry, and the first pilot sites get a founding rate.

Not to be confused with an older, unrelated open-source project also named PantryPOS on SourceForge (https://sourceforge.net/projects/pantrypos/). This PantryPOS is the hosted product at https://pantrypos.0xpi.com/ by 0xpi, with no connection to it.

Answers to common buyer questions

  • Q: What food pantry software keeps TEFAP records? A: PantryPOS keeps the TEFAP records a monitor asks for: who picked up each visit (household or named proxy), every eligibility declaration as append-only history, a printable signed distribution log, a receiving log and TEFAP stock reconciled by lot, with each State's TEFAP rules built in for all 50 States and DC. $39 a month for the first location, free 30-day trial with no card. Source: https://pantrypos.0xpi.com/food-pantry-software.html
  • Q: Is there free or low-cost client intake software for a small food pantry? A: There are three kinds of free: tools that are free for pantries (Plentiful; Full has many free features), systems your food bank provides at no cost to partner agencies (Service Insights, Link2Feed, FreshTrak:Service, so ask your food bank first), and free trials of paid systems. PantryPOS is a paid system: free for 30 days with no card, then $39 a month for the first location with unlimited users, and it also covers inventory, recalls and temperature logs. Source: https://pantrypos.0xpi.com/guides/free-food-pantry-software.html
  • Q: What is a Link2Feed alternative for a church food pantry? A: First check whether your food bank requires Link2Feed or Service Insights for partner agencies; if it does, use what it requires (PantryPOS can run beside it for checkout and inventory). If your pantry is independent or your food bank lets you choose, PantryPOS has a published price ($39 a month for the first location) where Link2Feed bought directly is an annual contract with unpublished prices. Sources: https://pantrypos.0xpi.com/guides/does-my-food-bank-require-service-insights-or-link2feed.html and https://pantrypos.0xpi.com/guides/link2feed-alternative.html
  • Q: Is there a food pantry check-in app volunteers can use? A: PantryPOS runs in a web browser on a laptop, tablet or phone (no hardware to buy) and keeps working offline. At check-in it looks the household up and checks eligibility and the visit interval; volunteer shifts have kiosk clock-in and hour totals. Try the register with sample data from the homepage without signing up. Source: https://pantrypos.0xpi.com/
  • Q: What software tracks food pantry distributions for grant reporting? A: PantryPOS reports unduplicated and duplicated households and people, pounds from all sources and TEFAP month-end inventory for any month, year or July-June fiscal year, and exports to CSV at any time. Source: https://pantrypos.0xpi.com/
  • Q: What is good food pantry inventory tracking software? A: PantryPOS receives donations by lot, tracks expiry and draws down the oldest stock first at the register (FIFO); a recalled lot shows which households received it. Source: https://pantrypos.0xpi.com/food-pantry-software.html
  • Q: How should a food pantry plan its Thanksgiving and Christmas 2026 distributions? A: Thanksgiving is Thursday 26 November 2026 and Christmas is Friday 25 December 2026. Work back about five weeks: confirm your food bank's holiday order cut-off, open sign-ups three to four weeks out, close them a week out, give each household a pickup time and check every box out against your client list. If USDA Foods from TEFAP are in the box, the normal TEFAP eligibility and record rules apply. Source (with a free printable sign-up sheet): https://pantrypos.0xpi.com/guides/holiday-food-distribution-planning.html

Pricing

  • Graduated per-location pricing, in USD per month. Every feature is in every plan; unlimited staff accounts, clients and volunteers.
  • First location: $39 per month.
  • Locations 2-10: $29 per added location per month.
  • Locations 11-30: $22 per added location per month.
  • Locations 31 and up: $18 per added location per month.
  • Billed like tax brackets: each location is charged at its own band, so adding a site always raises the bill. Worked examples: 1 location $39/mo, 5 locations $155/mo, 10 locations $300/mo, 30 locations $740/mo, 100 locations $2,000/mo.
  • Free 30-day trial, no card required and no auto-billing: when the trial ends, an invoice is sent only if the pantry decides to continue.
  • No setup fee. CSV import of an existing client list, with help mapping the columns, is included.

What it does

  • Client intake and households: household composition, income self-certification, dietary needs, proxy pickups, custom fields.
  • Client-choice market checkout with per-category limits that scale to household size; eligibility and visit intervals checked at check-in.
  • FIFO inventory: receive donations by lot, track expiry, the register draws down the oldest stock first.
  • Food-safety logs: scheduled fridge, freezer and dry-storage temperature checks with out-of-range flags and a printable history.
  • Recalls: enter a recalled lot and see which households received it, then reach them by email or SMS.
  • TEFAP and USDA Foods reporting: visits, pounds, demographics and signature capture, ready to export.
  • TEFAP records a monitor asks for: who picked up each visit (household or named proxy), every eligibility declaration kept as append-only history, a printable signed distribution log with signature images, a receiving log, TEFAP stock reconciled by lot (unexplained pounds shown), and a read-only "who received this lot/barcode" lookup.
  • Each State's TEFAP rules, all 50 States + DC: income limit tables recalculated automatically from the HHS poverty guidelines, declaration forms, signature/proxy/retention rules, complaint deadlines, report age bands, storage temperatures and what may not be collected; State sources re-checked weekly.
  • Civil-rights complaint log (with the State's forwarding deadline) and a training / food-worker-card log; current USDA nondiscrimination statement on receipts.
  • Food bank and State report figures: unduplicated/duplicated households and people, Food Lifeline, Washington EFAP and per-State age bands, pounds from all sources, TEFAP month-end inventory; any month, year or July-June fiscal year.
  • Appointments and waitlist, volunteer shifts with kiosk clock-in and hour totals, donor tracking with year-end acknowledgement letters.
  • Works offline: visits are stored on the device and sync when the connection returns.
  • Multi-site networks: per-site and network roll-up reporting, shared visit rules across sites, one client record across locations, site-level staff permissions. Scoped API keys and a network export for food banks that aggregate member agencies.
  • Data: exportable to CSV at any time; row-level security per organization in Postgres; audit log; nightly encrypted off-site backups. Not HIPAA software (a food pantry is generally not a HIPAA covered entity); a data processing addendum is available on request.

Key pages

Guides

Plain-English guides to the rules a food pantry works under. Claims about USDA Foods / TEFAP are checked against the live text of 7 CFR Part 251.

  • All guides
  • Food pantry software pricing in 2026: published prices for PantryPOS, Oasis Insight, FoodBank Manager, PantrySoft and Link2Feed (per user vs per location vs household count vs quote), hidden costs, and worked examples for 1, 3 and 10 sites.
  • Best food pantry software for small pantries (2026): how to choose, and an honest comparison of PantryPOS, PantrySoft and network platforms.
  • A PantrySoft alternative for small food pantries: PantrySoft $50-$125/mo by household count plus implementation packages from $500 and add-ons, vs PantryPOS $39/mo first site, no setup fee.
  • A FoodBank Manager alternative: FoodBank Manager $34.95/mo with inventory/POS and the online-ordering guest portal at $25 each per location, vs PantryPOS $39/mo with both included. 3 fully equipped locations: $234.95 vs $97.
  • An Oasis Insight alternative: Oasis Insight (Simon Solutions) from $20 per user per month, intake and reporting; PantryPOS $39/mo for the first location with unlimited users plus inventory, recalls and offline.
  • Free food pantry software in 2026: what is actually free for pantries (Plentiful, Full, food-bank-provided Service Insights/Link2Feed/FreshTrak) vs free trials of paid systems; PantryPOS is $39/mo after a 30-day trial, no card.
  • What is TEFAP?: The Emergency Food Assistance Program explained for food pantries: USDA -> State agency -> food bank -> pantry, foods available, eligibility, records, civil rights, how to join (7 CFR 251.5(a) tax-exempt status), FY2024 funding.
  • TEFAP income guidelines 2026: USDA 2026 TEFAP table at 185% of HHS poverty guidelines ($29,526/yr one person, $61,050 four), computed 200/250/300%, Alaska and Hawaii, each State's percentage.
  • USDA nondiscrimination statement (2026): current full "All Other Programs" text for TEFAP pantries (FNA page updated 28 Aug 2026), how to spot outdated copies, where it goes, poster.
  • Holiday food distribution planning (2026): week-by-week Thanksgiving (26 Nov 2026) and Christmas plan for pantries, TEFAP eligibility and records at holiday distributions, free printable holiday sign-up sheet.
  • A Link2Feed alternative: Link2Feed (part of Radicle Health) is sold on an annual contract with an implementation fee and unpublished prices, often through a food bank; PantryPOS is $39/mo, month to month, and can run alongside it.
  • A PantryTrak (FreshTrak) alternative: PantryTrak is now FreshTrak:Service (Mid-Ohio Food Collective), food-bank infrastructure with unpublished pricing and login at secure.pantrytrak.com; PantryPOS is $39/mo for one pantry, adds inventory, recalls and cold chain.
  • A Plentiful alternative: Plentiful is a nonprofit app, free for pantries, for reservations, check-in and multilingual texts; PantryPOS ($39/mo) adds inventory, recalls, cold chain, volunteers and TEFAP records; the two can run together.
  • A CharityTracker alternative: CharityTracker (Simon Solutions) is community case management at $20/$40/$60 per user per month; PantryPOS is $39/mo for the first location with unlimited users, built for food pantries.
  • Food pantry software cost comparison: first-year cost for 1 site, 300 households, 10 users, from each vendor's own pricing page (checked 26 Oct 2026): PantryPOS $468, PantrySoft $1,100-1,900 incl. implementation, Oasis Insight $2,400, CharityTracker Basic $2,160, Link2Feed quote only, Service Insights and Plentiful $0 through partners.
  • Feeding America Service Insights: what it tracks and what it doesn't: intake and visits, not inventory, cold chain, recalls or waste.
  • Food rescue software: what a food rescue organization needs to track: records per pickup/delivery (donor, pounds by category, temperature, destination, waste by reason), dispatch apps vs records systems, and where PantryPOS fits (records, not route planning)
  • How to report MealConnect grocery rescue receipts: receipt fields, the Bulk Upload template, getting it enabled, and the cold-chain records rescue requires.
  • SB 1383 food recovery recordkeeping (California): what 14 CCR 18991.5 requires food recovery organizations/services to record (generator name, address, contact; pounds per generator per month; food recovery services used), the previous-calendar-year pounds report to the jurisdiction (14 CCR 18994.2(h)(2)(A)), tier one/two generator definitions, a record template, sources checked 2026-10-10. Not legal advice.
  • Edible food recovery agreements under SB 1383: generators must comply via a contract or written agreement (14 CCR 18991.3(b)); elements of CalRecycle's Model Food Recovery Agreement (allowable foods, food safety, transport, equipment, recordkeeping, fees, terms); recovery orgs' participation is voluntary.
  • The Bill Emerson Good Samaritan Food Donation Act: a guide for food rescues: 42 U.S.C. 1791 as amended by Public Law 117-362 (approved 2023-01-05): protections for donors/gleaners, nonprofit organizations and qualified direct donors (direct to needy individuals at zero cost); apparently wholesome food / apparently fit grocery products; good Samaritan reduced price; nonprofit-to-nonprofit nominal fee; gross negligence / intentional misconduct exception; does not supersede state or local health regulations; records to keep. Checked 2026-10-10. Not legal advice.
  • The food donation tax deduction: IRC 170(e)(3) for business donors: enhanced deduction for apparently wholesome food from any trade or business (170(e)(3)(C)); deduction is the lesser of basis plus half the appreciation or twice basis; 15% of net income limit for non-C-corps (15% of taxable income for C corps), 5-year carryover; the charity's written statement (use solely for the ill, needy or infants; no transfer for money, property or services); $250+ written acknowledgment (IRS Pub 1771). PantryPOS year-end letters describe gifts without a dollar value; an opt-in setting (off by default) adds the donee organization's 170(e)(3) statement, which the organization must confirm is true before turning it on. Checked 2026-10-10. Not tax advice.
  • Free SB 1383 food recovery log (printable + CSV): monthly contacts list and pickup log in pounds with per-generator monthly totals, for organizations or services; print or download CSV in the browser. Free, no sign-up.
  • TEFAP record readiness checklist (free): self-check of the federal 7 CFR 251 records (household name/size/eligibility basis, 3-year retention, agency receipts, no ID as eligibility criterion) plus common State/food bank items (self-declaration, proxies, visit log, monthly figures, inventory, temperature logs, recalls, civil rights); readiness score, printable, runs in the browser.
  • Free donation receipt template (in-kind and cash): fill-in printable receipt plus a blank Word (.docx) template with the IRS Publication 1771 written-acknowledgment elements (organization name, cash amount, description but no value for donated goods, no-goods-or-services / quid pro quo / intangible religious benefits statement), optional 501(c)(3) line and optional IRC 170(e)(3) food-donation statement. Runs in the browser, nothing sent. Free, no sign-up. Not tax advice.
  • Free volunteer hours log (printable + CSV): printable sign-in sheet (name, date, time in/out, hours, task, supervisor initials) and an in-browser log with per-volunteer totals and CSV export, saved only in the browser. Free, no sign-up.
  • Free volunteer sign-up sheet (printable, fillable): shifts, roles and slot counts become one line per slot with name, phone, email and note columns; type in names on screen or print. Free, no sign-up, nothing sent.
  • Free food drive flyer template: letter-size printable flyer with organization, dates, drop-off locations, editable most-needed items list and a do-not-bring list. Free, no sign-up, nothing sent.
  • Free printable food pantry temperature log (generator): builds a monthly fridge/freezer log sheet — twice-daily readings, safe range, corrective action. Free, no sign-up.
  • Free tools for food pantries (hub): printable temperature logs and a bilingual intake form, no sign-up.
  • Free printable food pantry intake form template (PDF + generator): client intake form in English or Spanish, as ready-made PDFs or customized in the browser. Covers the Service Insights household fields (DOB/age, address or ZIP only, no fixed address, gender, race/ethnicity, household members, SNAP), household size by age group, dietary needs/allergies, how they heard, a consent signature, and a clearly optional generic TEFAP self-declaration (no income figures; links to each State page, whose agency form governs). Privacy-minimum guidance: no SSNs. Free, no sign-up.
  • What records a food pantry must keep for USDA Foods (TEFAP): 7 CFR 251.10(a)(4), kept 3 years.
  • TEFAP eligibility: who qualifies for USDA Foods: State-set income guidelines (185%-300% of federal poverty guidelines, 7 CFR 251.5(b)(2)), eligibility via other income-based programs, prepared-meal recipients presumed eligible, no ID/address/residency documents (251.5(b)(3)), self-declaration and records.
  • Can a food pantry require ID or proof of address for TEFAP?: 7 CFR 251.5(b)(3).
  • TEFAP rules for food pantries, State by State: all 50 States + DC - income limits, forms, signatures, proxies, retention, complaint deadlines, reporting, with sources.
  • What a food pantry should do in a USDA Foods recall
  • What temperature logs a food pantry needs to keep
  • Can a food pantry give out food past the best-by date?
  • Can food pantry software work without internet?
  • How to start a food pantry: Step by step from checking local need to the first distribution: structure (church, fiscal sponsor, own 501(c)(3)), food bank partner agency, TEFAP basics (7 CFR 251), storage and temperature logs, volunteers, client choice vs boxes, records, funding; church and low-budget sections.
  • Church food pantry: Running a food pantry at a church: structure, volunteers, food bank partner agreements, TEFAP eligibility through your food bank, faith activities under 7 CFR Part 16, insurance questions, records and client dignity. Sources checked 2026-10-10.
  • College campus food pantry: Student eligibility approaches, privacy and anonymity (and why TEFAP food cannot be fully anonymous), hours around classes, SNAP student rules, funding including Swipe Out Hunger grants, and food bank partners. Sources checked 2026-10-10.
  • School food pantry and backpack program: K-12 school pantries and weekend backpack programs: district coordination, family privacy, and when USDA TEFAP rules apply (only where TEFAP foods are used). Sources checked 2026-10-10.
  • Mobile and drive-through food pantry: Site logistics, cold chain, volunteer roles, check-in without wifi, and TEFAP records at each mobile distribution site. Sources checked 2026-10-10.
  • Serving seniors and CSFP: The Commodity Supplemental Food Program (60+, income at or below 150% of poverty, ID checks unlike TEFAP), proxies and home delivery, and accessibility. Sources checked 2026-10-10.
  • CSFP: the Commodity Supplemental Food Program, explained: what CSFP is (USDA monthly food package for low-income adults 60+, run by State agencies and local agencies), eligibility under 7 CFR 247.9 (age 60+, income at or below the State limit, which may be no higher than 150% of the federal poverty guidelines since the Oct 31, 2024 final rule; adjunctive eligibility via SNAP/FDPIR/SSI/LIS/MSP), the 2014 Farm Bill phase-out of women, infants and children, CSFP vs TEFAP, records a local agency keeps (7 CFR 247.29, 3 years from end of fiscal year; FNS-191), and exactly what PantryPOS does and does not do for CSFP. Sources checked Oct 10, 2026.
  • Free food pantry inventory spreadsheet (Excel and CSV): downloadable template (item, category, unit, qty, lbs, received date, best-by, source incl. TEFAP, lot/barcode, location, reorder level) with received log, out log with discard reasons, monthly pounds by source, and a printable count sheet; plus a free in-browser inventory tracker (add/edit/delete items, low-stock and best-by-within-14-days flags, units and pounds by category and source, CSV export; data stays in the browser). Free, no sign-up.
  • Food pantry grants: real funding sources and how to apply: USDA TEFAP and CSFP via State agencies and food banks, food bank agency grants, Walmart Spark Good Local Grants ($250-$5,000, three cycles), Kroger Zero Hunger | Zero Waste Foundation (quarterly review), Albertsons Companies Foundation, community foundations, United Way; each checked on its official site 9 Oct 2026; how to write the application.
  • Food pantry grant proposal sample (Word template): complete sample proposal for a fictional small pantry with [placeholders]: cover letter, organization summary, statement of need (use your own data plus Feeding America Map the Meal Gap, Census ACS S2201/S1701, USDA ERS Food Access Research Atlas), program, measurable objectives, evaluation plan (visits, households, pounds), budget table incl. optional software line, budget narrative, sustainability, attachments checklist; .docx download (https://pantrypos.0xpi.com/guides/food-pantry-grant-proposal-sample.docx). No invented statistics.
  • Free food pantry monthly report template (Excel and CSV): distribution log (households, new vs returning, individuals by age band 0-17/18-59/60+), pounds received/distributed/discarded by source with TEFAP and CSFP separate, volunteer hours, monthly report sheet that totals any month, printable blank report. Free, no sign-up.
  • Food pantry volunteer roles, sign-up sheet and training checklist: copyable job descriptions (shift lead, intake, shopping guide, stocker, receiving, driver, data entry, greeter, interpreter, cleanup), printable shift sign-up sheet and training log, USDA FD-113 civil rights training rules for TEFAP/CSFP volunteers.
  • Food pantry policies and procedures template: copyable policy text for eligibility, ID (7 CFR 251.5(b)(3)), visit frequency, client rights and the USDA nondiscrimination statement/poster for TEFAP sites, food safety, volunteer conduct, confidentiality and complaints.
  • What is a client-choice food pantry?
  • Client choice food pantry layout: one-way flow, shelves vs tables vs hybrid, stations and volunteer roles, per-category limits vs points, aisle widths, church-hall floor plan.
  • Should a food pantry use an appointment system?
  • How food pantries schedule and manage volunteers
  • How food pantries track and reduce food waste
  • Can a food pantry give donors a tax receipt?

Contact

outreach@0xpi.com

  • What is PantryPOS?: the canonical definition — food pantry management software for intake, client-choice checkout, FIFO inventory with expiration and lot/recall tracking, cold-chain logs, donations, volunteers and TEFAP/Service Insights reporting, single site or food-bank network. $39/mo for the first location, 30-day free trial.